When asking someone for a reference letter, provide the following in the initial correspondence:
|1.)||Why you want the reference to write you a reference letter and from what perspective (advisor, teacher, colleague, friend, etc.)|
|2.)||What you want the reference to cover (work history, academic history, character, etc)|
|3.)||Evidence to support #2 (resume, transcripts, examples of good character)|
|4.)||Who you want the letter addressed to (include name, honorifics, and complete inside address) and whether there is a deadline for the reference to complete the letter.|
|5.)||How you want the letter delivered (snail mail, pdf (provide email address), sealed envelope with a signature across the flap) and/or whether you will pick up the reference letter.|
Dr. Jones--I have a huge favor to ask you because you are my favorite professor. I am applying for a university scholarship and I would like you to write a letter of reference, from my teacher's perspective, addressing my academic work. I have attached my transcript for your reference.
If you agree to do this, I would like the letter addressed to the following:
Gregg Adams, PhD, FACHE
Chair of the Selection Committee
Texas State University Graduate Scholarships
Texas State University
601 University Drive
San Marcos, Texas 78666
I hate to give you a short notice, but the letter needs to be there by Friday the 13th. Could you pdf on letterhead to firstname.lastname@example.org?
|6.)||Some faculty may want you to write the letter for them. If this is the case, steps 2-4 are accomplished in the letter and you must cover steps 1 and 5 in the request.|